Office management assistant (m/f/d) – Focus: International administration & assistance

TIRE IM/EX is a dynamic, internationally active company in the used tyre trade, based right in the heart of the German-French border region. In close partnership with our French sister company Pneus Gern, we take care of the entire tyre value chain – from professional recycling and processing to resale and international distribution. Our strengths lie in our international cooperation with various business partners, a friendly and collegial atmosphere, and a solid corporate foundation with growth potential.

To strengthen our team, we are currently seeking a committed and versatile individual who would like to take on the following tasks on a full-time basis (40 hours per week):

Office Management & Organization

• Independent management of daily office operations at two locations (20% in Germany & 80% in France)
• Welcoming and assisting visitors
• Customer communication via email and phone (German and English, optionally French)
• Coordination of appointments, meetings, and business trips
• Route planning: planning and optimizing delivery and pickup routes for our logistics partners
• Maintaining and updating customer and supplier databases
• Digitizing and optimizing existing processes and systems

Commercial Administration

• Auditing and issuing invoices
• Auditing and issuing delivery notes
• Communication with authorities, especially customs authorities in the German-French border area
• Optional task: preparatory bookkeeping, including posting business transactions

Support for Management

• Direct assistance to management with various administrative tasks
• Preparing presentations and reports
• Participation in strategic projects and continuous process optimization

Human Resources

• First point of contact for personnel-related matters of the workforce
• Supporting personnel administration (e.g., vacation planning, time tracking)
• Assisting in organizing team events and internal training

• Completed commercial training or a comparable qualification (e.g., as Office Manager)
• First professional experience in a similar position, ideally in an international environment
• Excellent German skills in written and spoken form, as well as solid English skills; French skills are optional
• Proficient user of the MS Office suite
• Optional: Experience in accounting and bookkeeping
• High service orientation, initiative, and a structured, organized working style
• Enjoys diverse tasks and is willing to take on responsibility
• Driver’s license (Class B)

Company and work locations: TIRE IM/EX Burghofweg 5, 79189 Bad Krozingen (Tunsel) – In close cooperation with our French partner company Pneus Gern (www.pneusgern.de) Rue de la Gare 8, 68490 Hombourg, France / Travel time between the companies is approximately 25 minutes.